Contact information is available in the Members Only section in the Regional Directory.
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- Prepares and submits to the regional management team the annual budget for the region
- Manages bank accounts and investments and keeps accurate and current records of all financial transactions
- Receives all funds paid to the region and issues all payments
- Holds the sole authority to sign contracts on behalf of the region
- Participates in long-range financial planning
- Coordinates ways and means (non-dues income) projects
- Reports about the region's financial condition at meetings of the regional management team and prepares an annual financial statement for the Director of Administrative Services at headquarters
- Submits accounting records for audit at the close of the fiscal year to a qualified person or persons selected by the management team, or for examination or audit at any time as directed by the management team
- Provides advice and training to chorus treasurers and serves as financial consultant to choruses with financial questions
- Provides financial information necessary to complete applications for corporate gifts and grants
- Negotiates contracts for services and equipment
- Member Regional Assessment Fees are sent to the Financial Coordinator on the anniversary date for each member. The Annual Regional fee is $60.00 for regular members, $30 for YWIH members (age 25 and under) and $65.00 for CAL members and is to be mailed to the Financial Coordinator. Her address is available in the Members Only Section in the Regional Directory.
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- Develops, uses and teaches communications skills and tools that identify, establish, and maintain relationships among the region, its chapters and target public.
- Develops curricula and tools in public relations/marketing and trains targeted publics at the regional and chorus levels
- Serves as the primary media contact for the region
- Instills within the members of her region an awareness of their relationship to the organization, to the region, and to other choruses
- Plans and implements programs in the areas of membership growth and retention
- Provides marketing and public relations support for regional events, products and programs
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- Represents the interests of the regional directors on the Regional Management Team
- Communicates with directors in her region to assess their needs
- Communicates directors' needs and the needs of their chapters to the Team Coordinator and Education Coordinator
- Provides and facilitates a forum for directors at regional events
- Maintains contact with appropriate staff members at international headquarters
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- Maintains the communications link between the international organization and the region
- Prepares correspondence for the regional management team
- Oversees production and distribution of regional publications such as the Regional Measures and the annual membership directories
- Oversees printing and duplicating services
- Maintains communication links with appropriate individuals within the region
- Develops staff to assist in implementing responsibilities such as:
- Regional photographer
- Regional newsletters
- Regional website
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- Develops, coordinates, and monitors education programs
- Plans curriculum for educational events such as seminars, workshops, etc.
- Coordinates education needs for quartets and choruses
- Coordinates regional faculty visits to choruses
- Develops a plan, in conjunction with Marketing/Membership Coordinator, for maintaining the integrity of the musical product and administrative processes of chapters in revitalization
- Approves chapters and prospective chapters for public performance
- Approves chapter-at-large quartets for public performance
- Develops a faculty or staff to assist in implementing programs such as:
- Faculty training
- Director Certification
- Young Women in Harmony
- Arranger training
- Quartet training
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- Represents the interests of chapter membership via contact with Chapter Membership Chairs and individual chorus members
- Is the link to all Team Coordinators/Presidents in the Region
- Provides and facilitates a forum for Chapter Membership Chairs at regional events
- Provides tools to chapters for membership growth and retention
- Coordinates planning with Marketing Coordinator for membership drives
- Organizes and facilitates the application process and presentation of the Community Activity Award to winner during regional contest weekend
- Provides membership recognition at regional events through displays, signage, awards, etc
- Helps new chapters through the Chartering Process
- Develops staff and trains future Chapter CoordinatorVisits chartered chapters to promote membership growth and retention programs
- Guides prospective chapters through the Steps program
- Develops a plan, in coordination with the Education Coordinator, to teach chapters in revitalization ways to attract new members and retain existing ones
- Maintains contact with chapter-at-large members to ensure their inclusion in regional events, products and programs
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- Facilitates the meetings of the management team
- Coordinates the agenda for management team meetings with input from team members
- Reviews and approves all chapter standing rules
- Reviews regional standing rules and job descriptions, and makes recommendations to the team for necessary revisions; submits revisions to regional standing rules to the Director of Corporate Services for approval
- Monitors implementation of the region's long-range plan
- Maintains the regional calendar
- Develops a support staff to assist in implementing responsibilities such as:
- Chapter standing rules review
- Regional calendar and Date Clearance Form
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- Coordinates the physical aspects of all regional meetings and events, including regional competitions
- Inspects facilities to determine if they are suitable for regional events
- Negotiates site contracts for regional events
- Serves as or oversees the work of the chair of the regional convention
- Oversees registration for all regional events
- Develops appropriate forms and mailings regarding regional events
- Develops a staff to assist in implementing responsibilities such as:
-Site inspections
-On site management for meetings
-Mailings and registration
-Competition
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Regional Management Team Handbook
Regional Management Team Job Descriptions
Regional Management Team Application Letter
Regional Management Team Application Form
